Section
1: Name –
1.
The Janesville Shade Tree Advisory Committee shall be hereafter known
as J-STAC.
Section 2:
Purpose --
1. The
Promote and Enhance the Beauty and
General Welfare
of
2. J-STAC will strive
to reach consensus on matters concerning community forestry policies in
3. J-STAC will work
to coordinate the activities of the institutions, entities and persons
involved in community forestry matters in Janesville, and collaborate
with other
STACS, so that duplication and inefficiency are avoided and the most
beneficial and economical urban forestry policies are adopted wherever
possible.
Section 3:
Membership and Rights of Membership --
1. The J-STAC will seek the
broadest possible
membership, involving representatives of government entities,
institutions, businesses and persons involved in community forestry
matters in
2. The rights of a
member are to attend meetings of J-STAC, to vote upon questions that
are considered by the STAC, and to serve on and vote in task forces
established by the STAC.
3.
No member of J-STAC, other than Officers of the STAC, may speak in the
name of the STAC or act in its behalf without prior authorization of
the STAC or its Officers.
4.
A roll of members shall be maintained by the Secretary/Treasurer and
shared with J-STAC.
Section 4: Officers & Organization of the J-STAC –
2. Officers shall be elected from within STAC membership at the regular October meeting and shall assume office on January 1 following the election.
3. The terms of office for Secretary/Treasurer and Chairperson shall be one year. Terms of office for additional Officers shall be determined by the STAC at the time of election.
4. The Chairperson Shall:
- Set the agenda for each meeting of the J-STAC and distribute it to the members in advance of the meeting; it may be amended by a majority of members attending each meeting;
- Appoint new members, members of STAC task forces and assign duties to such task forces, all with approval of the STAC;
- Serve as spokesperson for the STAC on issues where the committee has adopted positions;
- Supervise the preparation of reports, such as summaries of the STAC’s advice on community forestry matters, annual budgets and accomplishment reports, subject in each case to approval by the STAC;
- Perform other duties as authorized or requested by a vote of the STAC;
5. The Recording Secretary/Treasurer shall:
- Ensure that a correct copy is kept of all STAC meetings;
- Ensure that a copy of meeting minutes is sent to all STAC members within 30 days of each meeting;
- Ensure that a report of annual accomplishments, developed by the Chairperson, is updated and published by Jan. 31, each year.
- Call a regular meeting to order, if circumstances should prevent the chairperson from attending, and preside over the selection of a temporary chairperson, elected from the STAC members present, who will lead the remainder of that particular meeting;
- Assist
the Community Foundation of Southern Wisconsin, which acts as fiscal
agent for the J-STAC, in preparation of fiscal reports and disbursement
of payments;
- Regular
J-STAC meetings will be held monthly, on the last Wednesday of each
month at
- Minutes of each meeting shall be recorded and a copy shall be mailed to all members and supporting agencies.
- An annual list of STAC accomplishments shall be submitted to the membership by January 31 of each year.
Section 6: Adoption and Amendment of these Bylaws –
1. These Bylaws shall be deemed
adopted when approved by a majority vote of the STAC; a copy shall be
sent to the Community Foundation of Southern Wisconsin. The CFSW
shall receive confirmation of elected officers immediately after
elections.
2. These Bylaws may be amended
when approved by a majority vote of the STAC, if the text of the
amendment is distributed to members at least 10 days prior to the vote.
These Bylaws were adopted by a majority
of the
members of the J-STAC in attendance at its regular meeting held on the
31st
day of October, 2001.
